Executive Assistant

Salary: Up to £45K
Category: Creative, Support roles
Term: Permanent
Location: Bristol
Status: Vacancy filled
Posted: September 9, 2020

Executive Assistant


Core working hours Monday to Friday 9.30am-6pm with some flexibility required

Clifton, Bristol

Salary £40-45K + benefits

Our fabulous client, an award winning company in the Media industry has just asked us to find an experienced, highly efficient and personable Executive Assistant to provide comprehensive support to three of the Senior Management Team in their lovely offices based near Clifton.

This exciting new Executive Assistant role has a global reach and the successful candidate will have a minimum of 5 years’ solid experience as a Senior PA or in an Executive Assistant capacity. You will have a polite, professional demeanour and be a confident facilitator, used to working at Director/Board Level in a fast-paced environment. Although professionalism and confidentiality are tantamount, this role would suit someone with an outgoing personality, preferably with experience gained from the Media industry.

Main responsibilities of the Executive Assistant role include but are not limited to:

  • Providing complete and confidential administrative support to the Senior Management Team
  • Act as a Gatekeeper for the Senior Management Team, fielding calls as appropriate
  • Ensuring pro-active and co-ordinated diary management and effective email management
  • The preparation of pre-meeting documentation and presentations
  • Minute taking at Board Level
  • Ensuring all travel arrangements and documentation requirements are fully met and planned for in advance
  • Organising meetings, whole company events and overseas travel and conferences, including all associated logistics and agendas
  • Comprehensive knowledge of video conferencing software such as Zoom etc
  • Liaising and building relationships with suppliers and clients
  • Ensuring adequate EA & PA support is available during holiday and absence periods
  • Record, manage and process the Executive’s expenses in an effective and efficient manner

Essential knowledge, skills and experience required:

  • At least 5 years experience as a Senior PA or Executive Assistant at Senior Management level
  • Excellent relationship building skills
  • Commercial awareness
  • Excellent organisational skills, particularly in relation to diary and event management
  • Ability to manage effectively an ever-changing workload
  • Good working knowledge of Microsoft office, Excel and PowerPoint
  • Excellent, proven time management skills and the ability to prioritise and multitask
  • Excellent attention to detail and accuracy
  • Logical thinker with excellent problem-solving skills
  • Confident decision-making ability
  • Polite, professional interpersonal skills
  • Experience of dealing with internal and external stakeholders
  • Event management experience
  • Excellent written and verbal communication skills
  • Very discrete with the ability to work appropriately with confidential and sensitive information.

This is a fabulous opportunity to work in a fast-paced role for a great company in an exciting industry. This Executive Assistant role is offered with a very competitive salary of £40-45K depending on experience and some lovely benefits including 28 days holiday, cycle to work scheme, free breakfasts, staff parties and monthly bring your dog to work days! If you have the skills and experience for this role, then please click apply today!

Whilst we would love to respond to every single applicant applying to our roles, we are unable to reply to everyone due to the high number of CV’s we receive on a daily basis. Please be aware that if you haven’t been contacted within 10 working days then unfortunately you have not been successful this time around.

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